AP Accountant

For our client Inchcape Finland we are looking for candidates for AP Accountant position.

The AP accountant plays a key role in overseeing and optimizing the accounts payable processes within a market finance team. This position is responsible for ensuring the accurate and timely processing of all supplier invoices, employee expense reports, and related payments while adhering to company policies and regulatory requirements.

The AP accountant collaborates with internal teams, external suppliers, and key stakeholders to support financial operations across a global landscape, with a focus on process improvement, compliance, and efficient financial management.

Key Responsibilities:

• Invoice Processing:
  • Process supplier invoices in the accounts payable system in accordance with company
    policies.
  • Ensure proper approval workflows are followed before invoice payments.
  • Verify accuracy of invoices, purchase orders, and contracts, resolving discrepancies as needed.
  • Lead efforts to streamline and enhance the invoice processing workflow, identifying and addressing inefficiencies.
• Payment Processing:
  • Prepare and execute timely payments for vendors, ensuring adherence to payment terms.
  • Manage and maintain payment schedules, prioritizing urgent payments when necessary.
  • Reconcile payment discrepancies, handle credit notes, and resolve payment issues with suppliers.
• Expense Report Management:
  • Review and process employee expense reports, oversee approvals, ensuring compliance with company policies and tax regulations.
  • Provide guidance and support to the team on complex expense report issues and
    discrepancies.
  • Resolve any discrepancies between reported expenses and policy guidelines.
• Supplier Management:
  • Maintain accurate and up-to-date vendor records, ensuring compliance with tax and regulatory requirements.
  • Build and maintain strong relationships with suppliers to ensure effective collaboration and dispute resolution.
• Month-End and Year-End Closing Support:
  • Assist with month-end and year-end closing activities, ensuring AP balances are
    accurately reported.
    Prepare and reconcile aging reports, ensuring that all payments are recorded in the correct periods.
• Compliance and Reporting:
  • Ensure all accounts payable activities are compliant with local and international tax laws, company policies, and internal controls.
  • Generate and analyze AP reports for management, highlighting any trends, issues, or process improvements.
  • Assist with audits by providing documentation, reports, and data related to accounts payable activities.
• Continuous Improvement:
  • Identify opportunities to streamline and improve accounts payable processes and
    workflows.
  • Suggest automation or system enhancements to increase efficiency and reduce manual intervention.
  • Participate in system enhancements or automation projects to streamline AP processes.

Qualifications & Skills:

• Education: Bachelor’s degree in Finance, Accounting, Business Administration, or related field preferred.
• Experience:
  • 3+ years of experience in accounts payable or related financial operations roles, preferably in a global business services environment.
  • Experience with ERP systems (e.g., SAP, Workday, Microsoft Dynamics or similar platforms).
  • Familiarity with accounting standards and local tax legislations (e.g., VAT/GST).
• Skills:
  • Strong attention to detail and accuracy.
  • Excellent communication and interpersonal skills for collaboration with internal teams and external suppliers.
  • Proven ability to manage high volumes of transactions, meet deadlines, and handle complex financial challenges.
  • Strong organizational and problem-solving skills.
  • Ability to work independently and within a team.
  • Proficiency in Microsoft Excel and other financial tools.
• Preferred Qualifications:
  • Experience working in a multi-national company with exposure to different currencies and tax regulations.
  • Exposure to automation tools (e.g., RPA) or knowledge of AP-related software.

What We Offer

• A front-row seat to a brand launch in the Finnish automotive market
• A dynamic and hands-on learning environment where your ideas are heard
• Opportunity to create content, shape digital presence, and influence local awareness
• Exposure to a fast-paced marketing team and collaboration with external partners
• Flexible hybrid working possibilities
• A great team spirit and support for your professional growth